Bilingual Administrative Assistant (Spanish/English) – $18-$19

Now hiring for a Bilingual Administrative Assistant to start as soon as possible. This is a 1 ^st shift position from 9:00am -6:00pm Monday – Friday and Saturdays during tax season with starting pay of $18-19/hr based on experience.

Job Overview:

Seeking a skilled and experienced Bilingual Administrative Assistant (Spanish/English). The ideal candidate has a minimum of 1 year of experience in administrative support roles, such as an administrative assistant, receptionist, or front desk associate. Proficiency in Quickbooks and Microsoft Office is required. The primary responsibilities of this role include assisting with processing tax documents, managing phone calls, and organizing and maintaining filing systems. The successful candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. Fluency in both Spanish and English is a must.

Responsibilities:

• Assist in the processing of tax documents, ensuring accuracy and compliance with relevant regulations.
• Handle incoming and outgoing phone calls, providing professional and friendly assistance to callers in both Spanish and English, and directing them to the appropriate person or department.
• Greet visitors, clients, and employees in a courteous and professional manner in both Spanish and English.
• Maintain an organized and efficient filing system, both physical and electronic, ensuring that documents are properly labeled, filed, and easily retrievable.

• Manage and prioritize multiple administrative tasks and responsibilities with minimal supervision.
• Prepare and distribute memos, letters, and other forms of correspondence as requested.
• Schedule and coordinate appointments, meetings, and travel arrangements for staff members.
• Assist in maintaining office supplies inventory by anticipating needs, placing orders, and verifying receipt of supplies.
• Perform general administrative duties, such as photocopying, scanning, faxing, and data entry.

• Uphold strict confidentiality and handle sensitive information with discretion and professionalism.
• Collaborate with other team members and provide administrative support as needed.

Qualifications:

• Minimum of 1 year of experience as an administrative assistant, receptionist, or front desk associate.
• Proficiency in Quickbooks and Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

• Bilingual fluency in Spanish and English, with strong verbal and written communication skills in both languages.
• Excellent organizational skills and ability to prioritize tasks effectively.
• Strong attention to detail and accuracy.
• Ability to handle multiple phone lines and manage calls efficiently.
• Strong interpersonal skills and a customer-service-oriented approach.

• Proactive problem-solving abilities and ability to work well under pressure.
• Familiarity with general office equipment (e.g., printers, scanners) and basic troubleshooting.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Professional demeanor and ability to interact effectively with colleagues, clients, and visitors.

Why wait? Apply now to have a Placement Specialist contact you to get started.

Staffanation, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.